ࡱ>  Cbjbj Drr:2^^8dt"&&&!!!OtQtQtQtQtQtQt$zv,yut(!!^((ut&&` t1.1.1.(&&Ot1.(Ot1.1.=|?&0..m9)x>;tt0t/>y*y$??ny?4!dH#1.F$%!!!ututq,!!!t((((y!!!!!!!!!^ ~:  Salem Council on Aging Minutes Regular Meeting Salem Council on Aging Wednesday, September 17, 2014 6:00 p.m. The Regular Meeting of the Salem Council on Aging held Wednesday, September 17th, 2014, 6:00 p.m., at the Senior Center, 5 Broad Street, Salem, Massachusetts. I. CALL TO ORDER Pat Donahue opened the regular meeting on Wednesday, September 17th, 2014, 6:00p.m. II. ROLL CALL Board of Directors Present: Pat Dunahue (PD, Chair), Elaine Heredeen (EH, Vice Chair), Lynda Coffill (LCf), Julie Carver (JC, Secretary), Donna Clifford (DC), Abigail Butt, (AB), Alice Williams (AW, Treasurer), John Russell, (JR), Eileen Milo, (EM). Also Present: Rosalia Velazquez (RV), Director of Council on Aging, and Sharon Kearney, (Secretary of Minutes), Kay Walsh(NSES) III. Minutes of Previous Meeting A motion was made (PD) and seconded (LC) to accept the minutes of the June 18, 2014 meeting. Motion approved (unanimously) IV. INTRODUCTION OF BOARD MEMBERS Board member to provide a brief description of their background and interest in elderly issues. Abigail Butt is in a PhD program studying gerontology at UMass of Boston. Alice Williams is retired and the seamstress at the Council on Aging. I was encouraged by several people to come here. I have been with COA for six years. John Russell is retired from full time employment about six years ago and stayed on with the Sheriffs Department with TRIAD program. I worked with seniors for the past six years in most of the cities in Essex County. Elaine Hereden works for the Council on Aging in Beverly, outreach programs, Meals on Wheels. Came on board when Kim Driscoll was first elected. Lynda Coffill second year on the board, very interested in getting the new senior center up. Pat Donahue was appointed by the Mayor Kim Driscoll when she was first in elected. I had just retired. It was a new role to be on a board and I learned different thing about what goes on in the city for the elderly. Donna Clifford is a registered nurse, extensive holistic background, began writing programs for the senior center about fifteen years ago and has been with the board about ten years. Julie Carver this is her second term going into fourth year with Council on Aging, a Salem city resident, a primary caregiver in the past and was asked to volunteer on the board to give back to the community. Rosalia Velazquez came to Salem in November and the COA in March. Never worked with seniors but has an extensive nonprofit background working in New York City, San Francisco, and Charlestown area. CHAIRPERSONS COMMENTS Annual Meeting in October is to pick the officers: Secretary, Vice Chair, and Treasurer. Three people are needed for the nominating committee and will meet with the Board Chair about half hour before the September meeting and nominate the positions. A Treasurer is necessary because of the tight budget and the need to tighten up the methods of how money is coming into the organization. A number of improvements have been made over the last months but the COA needs to be adamant about financial management Pat Donahue has resigned from the board. The Mayor has appointed Lynda Coffill as the new Chair to the Council on Aging. Rosalia Velazquez - Thank you for what you (Pat Donohue) have done for our senior center, our community, and your commitment. It has been a pleasure working with you. Two new people are need for the board. A recommendation was made to add more diversity and have more males involved on the board. Welcome to John Russell. He has worked with seniors in the communities and will be an asset to the board. VI. Report of THE DIRECTOR: Rosalia Velazquez (RV), Director of Council on Aging Mission/Vision/Goals distribution of staff goals for FY15 The conversation regarding Vision, Mission, and Goals will continue at a later date. The Mayors response for the vision of the center was A place where generations meet. Karen Partanen, Director of Park and Recreation will join us in a future meeting to clarify the vision between Parks and Recreation Department and Council on Aging. There is a whole re-branding based on the mission of the organization which needs to happen. Goal is: Grow the number of programs Better advertise COA activities. (Salem Patch. 50% of Salems seniors are using the internet. SCTV, letters will be sent to businesses for sponsorship). Suggestions were made to draw in people during off times: A pizza and movie night once a month sponsored by a business. Have yoga pilates and Zumba which draws the younger seniors Line dancing draws the older seniors. Have a liquor license Have programs specific for baby boomers Tai chi Offer classes for earlier groups and later groups Salem Nosy book A suggestion was made for a community needs assessment to find senior living clusters, how can the COA serve them better, etc. Someone suggested getting the word out about event at the senior center do a reverse 411 informing the caller of the activities for the day. The Mission will either expand what were doing or contract to more clearly define the Council on Aging. The COA has a limited state mandate. The senior center is the building and the COA is the board. They are two different things. DATA UPDATE a review of FY14 year data Pages 7 to19 of packets had data from My Senior Center database grouped by: 1) Demographics 2) Events and Activities, 3) Meals Program, 4) Transportation Program 5) Social Services Program. The COA provides about 40,000 units of services throughout the course of the year and serve about 2071 seniors. The largest age group served is 65 to 69 with some up to 98 years of age. By the October meeting all the information will be condensed because there has to be an annual report submitted to the Mayor. Social Service serve about 1,100 people with 6,200 units of service. Seniors deal with issues of: fraud, scams, housing(not enough), mental health, and isolated lives. There is an increase in the need for the service. Transportation provides about 13,000 per year to approx.. 230 individuals with an increased need for rides. The drivers work about four hours a day. The COA is looking to hire a new transportation coordinator. Currently, there are four drives and five vans. One van is temporarily out of commission and when it is back on the road there will be a fifth driver. We take people grocery shopping, to the barber, hair dressers, and library and to medical appointments which are priority. The COA is looking at what would be the impact full time drivers. That will not happen until after the new fiscal budget. All the drivers are paid positions. Is there a possibility of volunteer drivers? There may be 5 or 6 people who may want to volunteer driving for a few hours a week.. Drivers need special and required training. Everyone needs to be CORId . One main question would be insurance and liability issues with volunteer drivers as opposed to paid drivers. Meals program The COA serves a hot lunch every day at the senior center. Sometimes there are 15 people other times 40 people. The COA serves home delivered meals, five days a week. 31,000 meals per year served. TRANSPORTATION PROGRAM 230 to 240 individuals served. The policy is to call two days in advance. 1) Some of the seniors forget to call for an appointment.. 2) There are rules for the vans - The seniors have to be sitting down with seat belt on. 3) Pick people up curb to curb. Vans have handicap wheel chair ability the drivers have to be trained on. 4) There is a two bag policy on the vans. This policy may be up for discussion as well. Destination/Schedules: COA is considering expanding schedules from 9 to 5. Some questions are:1) Can we take seniors places on weekends or evenings? Program Funding for the Transportation program: North Shore Elder Services approximately $15,000. Title IIIB, City of Salem, the state budget and the CDBG provided $16,000. At the moment, the actual total for the program is unknown. Drivers not being able to assist an injured senior. Last year the COA had issues about helping seniors in the senior center. The COA contacted the city lawyer and under no conditions is a member of the COA to assist not even a band aid, call 911. Would a driver be an extension of that? Yes, Rosalia will follow up on that. Seniors behavior etc. The board will take a look at policy. John Russell was brought in earlier in the year and did a presentation on bullying. It is a serious issue. There are standards of behavior and the COA has to keep reminding seniors to follow them. Bullying is not just at the Salem Senior Center. There are several centers with the problem. And, there are two types of bullying: Passive and aggressive bullying. If a senior is not being bullied than they are being snubbed. Suggestion: Senior Ambassador The Salem COA has started setting up a number of committees for the seniors involvement. A transportation , trips committee, and activities committee. MEALS PRGRAM The board will begin discussion the future of the congregate and home delivered meal program. People call two days in advance to order meal, lunch is usually served around 11:00 and by 11:30 people are gone. It is not a huge plate of food but it is good. The COA contracts with North Shore Elders Services who deliver the food to us and it is served hot. Food is also packed for the home deliveries, 6-7 drivers deliver meals to the seniors homes. The Meal on Wheels drivers are a watchdog for some of the seniors. If a senior is not answering their door and there was no notification to cancel their meal, senior center calls North Shore Elder Services to get a case work to the address in question. The meals program is funded by the City of Salem, state budget, and North Shore Elder Services provides us with about $49,000. For both the meals program and the transportation program seniors can make a donation. The money is put into the envelope and is turned back to the North Shore Elder Services. Lock boxes used in vans and they are being tightly monitored. The COA is also looking for boxes that the public transportation buses have to put on the vans. Nobody should say to a senior a donation has to be made. Never ever. Can you raise funds to give back to the program? What Im hearing is the food is good enough and people are coming here to get a free meal because they need it. The board will discuss the meals program in the future. A number of the COA members visited Peabody Senior Center and they have a different set up. Rosalia expressed concern about the very high sodium content in meals. For some seniors it is the only meal for the day and the COA wants to be sure they are providing a really healthy good meal. PROGRAM FUNDING The COA received $4,000 from the Massachusetts COA,( MCOA), for Aging Mastery program. There needs to be 40 people, 21 currently signed up BUILDING UPDATE Elaine Milo: On October 9th the Mayor is coming to the council and Dave Sweetser, the property developer - principal for High Rock development, has been invited. Our expectation is we will be receiving a construction schedule. What happens between October 9th and the projected date of June 1st, 2016. The pile of dirt that is sitting there is what is called a soil surcharge process, we first learned about it in February. Soil is put on top of the foundation soil and some if it filters through and creates a foundation for the building. At the end, of the 4-6 month, or the time for all the settling to take place, they take off the top to level the area and begin the preparations and the footing. The answer is we still dont know. Is the city obligated to that condo? The city hasnt spent any money. There hasnt been a deposit made. What we have in place is a purchase and sale agreement which expires in December. So, it will have to be renewed. Hopefully, that is the motivation to get some answers. What is difficult is a year ago this past March when a decision was made there was a one year grace period before anything had to be done. So you go a year with nothing and everybodys expectations start to drop. All the board members of the Council on Aging were strongly encouraged to attend the meeting on October 9th. It is a regular council meeting and at every meeting there is opportunity for public testimony at the beginning of the meeting. The current building is becoming dangerous. For example: A soffit falling out front so the front door can not be used. The handicap ramp has holes in parts of it. It is covered over but the ramp needs to be knocked down and rebuilt. The third floor has a peeling ceiling. The heat cannot be regulated. The windows are falling apart. The rise on the stairs on the side is totally wrong. The cement ledges on the benches out front are a major tripping hazard. Have these problems been brought up to the building inspector? Yes, People have been called. E.Milo urged COA board members to attend the Oct. Council meeting and speak up and to write a letter that will be read into the record addressing: The lack of progress and communication on the site. The safety issues with the current building which is degrading. Like to see a construction schedule The COA can not afford another long drawn out nasty fight for seniors. Rosalias advice is to see what can be find out, get the facts and make an intelligent response. The seniors and the city can not afford another long dragged out fight. What was the process to find this developer? It was a bid process. It is termed as the lowest qualified bidder. A letter will be drafted by the COA Secretary to go on record from the COA with the following specific points: The lack of progress and communication on the site. The safety issues with the current building which is degrading. Like to see a construction schedule The initial letter should have an expected response date with a time line on it. The COA asks the city council to address our concerns by the end of October. Need a response by 23rd of October. If the COA receives the construction schedule they can begin to get the committees together and start looking at the space and what is needed. It would be something real. What is the name of the developing company? High Rock. NEW BUSINESS Future meetings to be kept at 6:00 if the meeting goes over and people can not stay than people can excuse themselves as they need to. Two suggestions were made: 1) Keep the agenda tighter. 2) Keep meeting over the summer. Visitors Comments No comments. IX. Next board meeting: Next board meeting scheduled for Wednesday, October 15th, 2014 at time 6:00pm. X. Vote to Adjournment: A motion was made (LCF) and seconded (DC/EH) to adjourn the meeting. Motion approved unanimously. 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